Note: Applicants that received an approval letter dated December 31, 2009 or earlier, must use the 2009 forms.

Participating in the Local Government Energy Audit Program is easy. Just follow this step-by-step process...

• Complete and submit the Registration Form along with a Facility Data Form (one for each building!) and one of the following, whichever applies:

   

  • A resolution passed by your local governing body authorizing the local government to apply to the program (not applicable to non-profits).  Local governments have the option of waiting and passing a single resolution to enter into the program and contract with the selected auditing firm (See sample resolutions); OR
  • A copy of a tax exemption letter from the Internal Revenue Service indicating that the non-profit applicant is exempt from federal income tax under section 501(c)(3).

Complete and submit a draft version of your Request for Proposals and submit the draft to TRC for approval (see the sample RFP). After receiving approval from TRC, send the final version of the RFP to ALL of the pre-qualified energy auditing firms (the RFP must be sent to all of the firms and only those listed in Appendix A.)

• Evaluate the proposals and select a firm, but DO NOT EXECUTE A CONTRACT until you’ve completed and submitted the Firm Selection Form and received formal approval from TRC. To receive approval, please include a copy of the final RFP, a list of all firms and their respective price submittals and the proposal from the preferred firm. Once you receive formal approval from TRC, you may execute the contract with the approved firm and schedule the actual audit of the building(s). 
   
• Once TRC has reviewed and approved the audit report, you may apply for the incentive by completing and submitting the Incentive Request Form (submit one for each building!) along with the Energy Audit Report and the Energy Audit Invoice. It is your responsibility to pay the auditing firm for their services. 
   
• Install enough of the recommended measures within one year of receiving the Energy Audit Report. Once the measures are installed, complete and submit the Measures Implemented Form, with the Measures Implemented Worksheet, copies of contractor or vendor invoices, and any NJCEP approval letter received for incentives on installed equipment. The 100% incentive is contingent upon the implementation of recommended measures, and 25% may be owed back to the Program if the Measures Implemented Form and associated documents are not supplied within one year of audit report approval. The net cost of the installed measures, after applying any eligible incentives from NJ Clean Energy Programs, must exceed the balance of the audit cost. 
    

Click here for a link to the complete package of forms described in the steps above. This pdf document contains e-forms which can be completed, saved on your computer and printed. You must be using version 5 or later of Adobe Reader to access e-forms. Click here for a non e-forms version of the package if you are using an earlier version of Adobe Reader.